Do you end up with millions of random
files and folders littering your computer desktop? Here’s a system for
organization that’s both logical and fun.

Setup: Create five folders for everything

These folders will contain all of your documents. Once you’ve
implemented the system, nothing should touch your desktop again.
They’re numbered so that when you arrange the folders by name, they
remain in order:

“0. Inbox”
Put unprocessed items that don’t have a place yet in here.

“1. Actions”
Put items requiring an action that takes more than 2 minutes in here.

“2. Incubate”
Put items you aren’t yet ready to do or complete in here.

“3. Current Projects”
Put files related to active projects in here.

“4. Archive”
Put completed projects, general reference items, and anything else you might want to look at again in here.

After you’ve created the five folders above, make aliases or shortcuts to them on your desktop.

Usage: Process, Organize, Review

You’re now all set and ready to clean your desktop. The steps below are adapted from David Allen’s GTD system:

1.      Process
Put all files and folders (except the five you’ve just created) on your
desktop into the “0. Inbox” folder. Now open up this folder and process
them one at a time. Start by asking yourself: can I act on this file?
If it takes less than two minutes, just do it. If it will take more
time, put it in “1. Actions” or “3. Current Projects”.

2.      Organize
If the file has no immediate action for you to do, you can trash it, put it in “2. Incubate”, or put it in “4. Archives”.

3.      Review
The most important part of the system is setting up reviews for you to
process your inbox and organize your files. Process your “0. Inbox” as
often as you like throughout the day. You must empty it at the end of
the day. At the end of the week, move completed projects in “3. Current
Projects” into “4. Archive”, and go through your “2. Incubate” folder
and decide if you’re ready to act on any of the files. At the end of
the month, go through your “5. Archive” folder and prune any files you
don’t think you’ll ever need again.

Your desktop should now be clutter-free.

Additional Tip

Set your web browsers, FTP, and other sharing applications to download files to “0. Inbox” instead of the desktop.

'Organize Your Cluttered Desktop and Regain Your Sanity' has no comments

Be the first to comment this post!

Would you like to share your thoughts?

Your email address will not be published.

©Copyright One Radio Network 2019 • All rights reserved. | Site built by RedLotus Austin
The information on this website and talk shows is solely for informational and entertainment purposes. IT IS NOT INTENDED TO PROVIDE MEDICAL ADVICE. Neither the Editors, producers of One Radio Network, Patrick Timpone, their guests or web masters take responsibility for any possible consequences from any treatment, procedure, exercise, dietary modification, action or application of medication which results from reading or following the information contained on this website in written or audio form, live or podcasts. The publication of this information does not constitute the practice of medicine, and this information does not replace the advice of your physician or other health care provider. Before undertaking any course of treatment, the reader must seek the advice of their physician or other health care provider and take total responsibility for his or her actions at all times. Patrick Joseph of the family of Timpone, a man...All rights reserved, without recourse.